One Workspace for scattered project signals.
Turn unstructured email, WhatsApp, and Line messages into live, chronological trade ledgers. SummaFlow captures pricing, milestones, and supplier approvals while flagging critical ETA shifts, quote revisions, and compliance changes as chats happen.
Turn scattered trade conversations into Auditable Project Control.
Challenge
Hidden Operational Friction
Information Trapped in Chat Threads: Critical project changes, client instructions, and vendor updates stay buried inside isolated WhatsApp chats and personal email inboxes.
Loss of Important Context: Key decisions and agreements vanish the second a conversation ends, leaving your team out of the loop and guessing what's next.
Wasted Time Hunting Messages: Without a single shared record, managers waste hours digging through old messages whenever a delivery dispute or mistake happens.
Unnoticed Scope & Price Shifts: Critical changes to freight rates, MOQs, or shipping dates get buried in unread messages, leading to surprise charges at the port.
Solution
Complete Visibility into Every Project
One Single Timeline: SummaFlow automatically pulls updates from your emails and WhatsApp chats into one organized, up-to-date project timeline.
Catch Delays Early: Automatically spots price changes, missed dates, and open questions before they turn into costly mistakes.
100% Verifiable: Every update links directly back to the original message, sender, and timestamp so you always have proof.
Instant Change Notifications: Get flagged immediately when a supplier or carrier shifts a quote, pushes back an ETA, or attaches a revised compliance file mid-conversation.
Ready to Eliminate Manual Trade Tracking?
Connect your Emails, WhatsApp and Line channels in minutes. No workflow changes, no manual data entry, and zero supplier onboarding required.
Purpose-built for Every Operations Role
Instant Consensus Verification
Eliminates manual audits for verifying client approvals, contracts, or vendor commitments.
Proactive Anomaly Detection
Isolates shifting production timelines, altered material specs, and dimension discrepancies.
Airtight Source Traceability
Anchors summaries and action items back to the original sender, channel, and precise timestamp.
Traditional Operational Workflow vs. SummaFlow Intelligence
| Operational Workflow | Traditional Manual Method | With SummaFlow |
|---|---|---|
| Data Extraction & Tracking | Hours spent copying quotes, ETAs, and MOQs into manual Excel tracking sheets. | ✓ Zero Manual Entry Facts are automatically extracted into structured ledgers as conversations happen. |
| Verification & Auditing | Digging through 50+ email threads and WhatsApp groups to verify a single price update. | ✓ 1-Click Traceability Every extracted figure links directly back to the original source message and timestamp. |
| Privacy & Security | Pasting sensitive client or supplier communications into unsecure, third-party AI tools. | ✓ Ephemeral RAM Processing Raw text is scanned transiently; non-relevant messages are dropped and never saved. |
| Risk & Exception Alerts | Missing supplier holds, compliance document gaps, or margin shifts buried deep in inbox threads. | ✓ Automated Risk Isolation: Surfaces shipment holds, document gaps, and margin shifts before delays occur. |
| Team Handover & Context | Hours spent briefing covering agents or forwarding endless message chains during shift handovers. | ✓ Shared Live Ledger Centralized project timelines allow anyone on the team to get full context in seconds. |
Trust, Security & Control.
Ephemeral In-Memory Scanning
Raw email and WhatsApp text is evaluated transiently in volatile memory (RAM) and immediately destroyed. Non-relevant messages are never saved to physical disk or databases.
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Granular OAuth & 1-Click Revocation
Access operates strictly through standard provider permissions (Google Workspace, Microsoft 365). You maintain total control and can disconnect any integration instantly from your settings.
Absolute Traceability & Zero Hallucinations
SummaFlow never invents data. Every extracted figure, ETA, and price revision remains permanently anchored to its exact source timestamp, channel, and sender for 1-click verification.
Privacy Scrubbing & PDPO Compliance
Automated PII (Personally Identifiable Information) scrubbers sanitise sensitive personal details prior to processing, strictly conforming to regional privacy laws including the Hong Kong PDPO.
Integrates in minutes. Zero data-entry required.
SummaFlow works as a zero-install integration that connects directly to Gmail, Outlook, and WhatsApp Business API. Your team continues communicating normally on their preferred messaging apps. Our AI background parser automatically processes background text, routes conversational updates to the correct project workspace, and converts unstructured chat data into structured, action-oriented project logs without requiring manual data entry or team onboarding.
The complete technical onboarding timeline for SummaFlow is under two minutes. Workspace administrators simply authorise their communications infrastructure using industry-standard, secure OAuth protocols for Microsoft 365, Google Workspace, WhatsApp and Line channels. There is no custom codebase integration, local software deployment, or technical overhead required to go live.
We eliminate AI hallucinations by using a deterministic, source-anchored data-extraction model. Every summarized decision, risk, and next step generated by SummaFlow features a secure, unalterable backlink pointing directly to the exact source email or chat timestamp. If a team member or auditor needs to verify a timeline entry, they click the link to inspect the original text, ensuring absolute operational data integrity and verification.